Apple Briefs

This year’s MacUpdate Promo Winter Bundle is here. I highly recommend this bundle to anyone who is a new Mac user. I regularly use Path Finder, Speed Download, DragThing, iRip, and GarageSale. The latter being much better than the very similar iSale. I also occasionally use Yep. I actually bought this bundle for the Socialite license and…because…well, you can never have too many Speed Download licenses.

The aforementioned five apps (plus Socialite) are really top notch applications. Most Mac users are going to find at least three of them very useful.

Disclaimer: I get absolutely no money if you click on the above link and buy the bundle. But I probably should, now that I think about it. Maybe next year.

I just finished reading through the materials for the presentation by Ben Stevens and David Sparks at the 2009 ABA Tech Show called “Got Apple Envy? Macs in a PC World.” It’s a great introduction to using Macs in any business, but with a special emphasis on the business of law.

Since I missed it the first time around (the tech show was in April), I thought I would add my input. What has changed since April? There’s new software, of course. And I also have seven months of additional experience to draw on. So here is what I would add to “Got Apple Envy?” given the chance.

Office Suites

Ben and David did a good job of laying out the office suite options. But there are plenty of good word processing options outside of the suites.

One of my favorites is Nisus Writer Pro. I love the interface. Nisus Writer Pro makes it very easy to work with styles. It’s much better than Pages’ combination of styles drawer and inspector.

I’ll also give a shout out to AbiWord. It has the advantage of being free. But the real reason it’s valuable is because it does a good job of opening Word Perfect files. The PC version of Microsoft Word can do this, but Microsoft Word 2004 for Mac OS X doesn’t appear to have this capability. So I keep a copy of AbiWord around for those occasional Word Perfect files (yes, firms still use Word Perfect).

Task Management

People using Entourage probably use its built-in task management tools. But anyone using Mail has to choose between iCal’s tiny capabilities and using a third-party solution. The good news is that there are plenty of good Mac applications for task management (aka Getting Things Done – GTD). My current favorite is The Hit List. But I have also used Omni Focus and Things at various times. I plan to make a final decision sometime in the next six months, but it’s difficult. They all have their strong points!

Databases

I have to disagree that Bento has limited usefulness for a law practice. For a hypothetical firm that has a large budget for database design (or purchase) and someone experienced in charge of processes? Yes, Bento has limited usefulness because it just isn’t very powerful.

But many firms are still using pen-and-paper or Excel spreadsheets to track client work. Bento could absolutely help these firms if someone with just a little knowledge helped them set something up. Bento would definitely be a step up for countless small firms.

Research Tools

Another category of software that might be useful to attorneys are the research tools. Applications like Yojimbo, DEVONthink, and Together come to mind. I don’t have much to say on these other than that I know they exist.

I have used each of them, but I just prefer keeping my research data in a folder hierarchy rather than a single application. Ok, there is one exception. I have taken a liking to Little Snapper. I find myself using it much more than Paparrazi.

Anything Else?

I’d love to expand on the existing topics into the other kinds of applications that I use. But I doubt that most attorneys enjoy dabbling in law / marketing / design / programming like I do. Still, if there is a category of application that you want an opinion on, all you have to do is ask.

Today the Scan Snap stopped working. The computer just wouldn’t recognize when the lid was open. So, like I do every few weeks, I went to Google and searched on “scan snap snow leopard”. And what did I find? Fujitsu released an update on Friday for Snow Leopard. Scan to folder works again. That means no more messing around in Adobe Acrobat.

Within a couple of minutes I had shut down Scan Snap Manager and run the updater. And no dice. The scanner still wouldn’t work. It turns out that the Scan Snap (I tried both the S510M and S300M) just wasn’t comfortable working through our USB hub anymore. It had been fine for months, but decided to stop just in time for me to go find the Snow Leopard update. Thanks USB hub! And thanks Fujitsu!

AppleInsider has a nice cost comparison between the new Mac Mini Server and cheap Windows servers. Apple essentially deciding to throw in a free copy of OS X Server really tips the balance in favor of Macs (and it’s not even close!)

Or, as AppleInsider put it:

Prior to Snow Leopard, the unlimited user version of Mac OS X Server cost $999; that’s what the unlimited user version now costs with the Mac mini server thrown in for free.

I’m not deluding myself into believing that small businesses that currently run Windows are going to race out to buy Mac Minis to replace their servers. But for small businesses that are on the fence or leaning toward Macs, this could be a game changer.

My wife has used a decidedly low tech approach to tracking client work while a more robust Filemaker solution is being worked on. About a month ago, my wife decided to take an interim step and get a Bento database rolling to computerize at least some of the workflow. Three days later, I got an email that Bento 3 had been released.

It’s turned out to be quite a nice surprise. Bento version 3 finally includes what was probably the first user feature request: database sharing. I am honestly not sure why this feature is buried so far down on the list because it is huge for small businesses. The ability to share a database with a few other people in your group is a perfect budget solution for new businesses and situations where you just want a “quick and dirty” solution.