Archive for the 'Reviews' Category

The Dragon Roller Coaster

December 11, 2009  (Jeffrey Kabbe)

I am a big fan of dictation. Why writing long documents I generally type. I am pretty fast with a keyboard and I can just cover more ground typing than speaking. But sometimes I need to write something that comes across as more casual…conversational. At those times, I find dictation to be a useful tool.

I have used the iPhone’s built-in Voice Memos application quite a bit. I’ll record some thoughts or dictate part of a document and transcribe it by hand later.

Of course, hand transcription is a fairly slow process. So I was quite delighted to hear about Dragon Dictation for the iPhone. My wife uses Mac Speech Dictate and really likes it (or should I say used? we lost the headset during an office reorganization). I figured that applying the same technology to the iPhone would be a sure winner.

But having used it, I am a little underwhelmed. Perhaps the microphone just isn’t up to the task. Or maybe it’s that – unlike Mac Speech Dictate – there doesn’t seem to be any learning going on. But, whatever the reason, the errors are plentiful. And strange enough that if you look at an email transcript a few hours later, you might not be able to figure it out.

And then there’s the time limit. You can only record for about 20-30 seconds in one go. That’s enough time for a few sentences, but not something as long as a letter.

Right now I place Dragon Dictation in the “novelty” category. I’d gladly pay for a good transcription app for the iPhone. But what I don’t want to do is pay per word. Hopefully someone will come out with a reliable dictation iPhone app that I can use for a one-time fee. If you know of such an app, I’d love to hear your recommendations.

Bento 3 First Impressions

November 2, 2009  (Jeffrey Kabbe)

Now that I have had a few days to try building something useful in the new Bento version 3, I feel like I have seen enough to share my impressions. In some ways, this is like a review of Bento versions 1 and 2 because I never had the opportunity to give them much of my attention.

When I first downloaded the Bento demo, I was a little disappointed. It seemed like Bento would be good for tracking a few appointments, contacts, or projects, but not for anything heavy duty. I have been surprised, though, with the breadth of what I was able to build with Bento. It’s like having a setting of simple tools that, when used in combination, can make something which didn’t seem possible.

Case in point: smart collections. I was disappointed when I saw the list of options for smart collections. It’s nice to be able to view a list of projects that are due within the next three days. But what about overdue projects? How do I distinguish between tasks due yesterday and those due last month? For projects due yesterday, I can select those for which the due date is “in the last 1 days.” But there was apparently no option for selecting tasks that were due at least 14 days in the past.

So I put on my thinking cap and browsed the manual. I came across the section on Calculation fields and inspiration hit. A Calculation field   while nowhere near as powerful as those available in Filemaker Pro   could get me to where I wanted to go. I created a Days Overdue field by subtracting the due date from today. Creating a smart collection where the Days Overdue field is at least 14 (or “2w”) shows the tasks that are at least 2 weeks overdue.

The proper workflow to use is still something of a mystery to me. I created several smart collections, only to discover that later changes to the library’s forms don’t get replicated in the smart collection. So I need to make sure that I finalize the data fields and forms before I start filling out the smart collections.

Having worked with sophisticated databases and interfaces for many years, I still struggle a bit to get things done in Bento. But it sounds like Bento is a good springboard into Filemaker Pro, so it should serve the firm well for at least the next 6-12 months when a more advanced solution is ready.

More on the new Mini Server

October 25, 2009  (Jeffrey Kabbe)

AppleInsider has a nice cost comparison between the new Mac Mini Server and cheap Windows servers. Apple essentially deciding to throw in a free copy of OS X Server really tips the balance in favor of Macs (and it’s not even close!)

Or, as AppleInsider put it:

Prior to Snow Leopard, the unlimited user version of Mac OS X Server cost $999; that’s what the unlimited user version now costs with the Mac mini server thrown in for free.

I’m not deluding myself into believing that small businesses that currently run Windows are going to race out to buy Mac Minis to replace their servers. But for small businesses that are on the fence or leaning toward Macs, this could be a game changer.

Ending the Boycott

August 16, 2009  (Jeffrey Kabbe)

Ok, I haven’t exactly been boycotting Microsoft products, but I have been trying to avoid them wherever possible. I still use Microsoft Word, but I do so sparingly (and only for the tasks that it truly excels at like complicated tables). And I have replaced Excel and Powerpoint with Numbers and Keynote with very happy results.

So I was a little surprised when someone suggested using Windows Live Mesh to replace Syncplicity as my synchronization solution. Two weeks ago I grudgingly installed the beta for Live Mesh and set up my first computer. Nothing seemed to break or disappear, so a couple of days later I set up my second computer and started synching.

Live Mesh and I didn’t get off on exactly the right foot because I turned synchronization on for the second computer from the website. That plopped the synched folder right on my desktop, not exactly where I wanted it. But after doing some quick internet research, I was able to delete the desktop folder and put the synched folder right where I wanted it by using the local Live Mesh application.

Two weeks later and I am pretty happy. Synching isn’t as fast as with Syncplicity. I don’t know exactly how fast it is, but it can take more than a couple minutes to get even small files from one place to another. I’ll probably run some tests to narrow that number down so I know how to plan my workflow on multiple computers.

Importantly, I haven’t lost any files that I am aware of. And I haven’t created any unnecessary duplicate files from hitting Save too often (something that was a problem with Syncplicity and may have been related to them pulling the Mac client).

In fact, I have had only one spotty problem. For a period of about 3 days, the Live Mesh client had trouble connecting. It looked like it was trying to synch, but instead of the new or modified files I expected, there would be 0Kb files with a different extension (which I can’t remember at the moment). I learned how to detect this problem, though, by looking at the Live Mesh menu extra. If it wasn’t connected properly, quitting Live Mesh and relaunching it 2-3 times would generally fix the problem. It’s been clear sailing for the last few days, though. So its possible the problem was on the back end and has been fixed.

If you’re in the market for a synchronization solution, I would suggest giving Live Mesh a look. It’s free, and you get 5GB of storage for your files.

Browser Updates

February 25, 2009  (Jeffrey Kabbe)

There are two pieces of browser news from this week. First, one of my old favorites, OmniWeb, was released as freeware yesterday. I am a big OmniWeb fan, but I honestly have been finding myself using mostly Firefox and Safari. This is mostly due to the constant stream of new features being added to the latter two browsers. Still, competition is good. And I hope that the freeware label doesn’t keep the skilled developers at the Omni Group from making OmniWeb even better.

The second piece of news is the release of the Safari 4 beta. There are lots of changes in this release, including a new tabs paradigm and a new Top Sites page. I won’t say the “c” word (“copied”), but both features are very reminiscent of Google Chrome. I downloaded Safari 4 yesterday and have been using it ever since. Its fast, and I like the new Top Sites page (pretty and functional). I’m not sold on the new tabs, though. I like them in theory, but a few quirks keep me from being sold entirely. The small font size in the title bar is distracting. I have been using Mac OS X for a long time now and I am used to the title bar font being a particular size. The smaller size may be necessary to fit in the tab titles, but it puts me off.

My real problem, though, is how it’s now possible to accidentally switch tabs when switching windows. Before, I could click anywhere on the title bar to bring a Safari window to the front. Now, if I click on one of the other tabs, the window comes to the front but the tab changes. So the area I have to click on is smaller. It’s something of a small ergonomic disaster for me. Thankfully, this problem can be fixed without changing the tab paradigm. All Apple needs to do is put in an option allowing clicks on a background Safari window to no longer change tabs. Then I would be happy.